The first step in any funding application is finding your call. Regardless of whether you’re an expert in Horizon Europe and EU research funding or new to the process, the first step is to go to the “Search funding & tenders” page to find topics for open or forthcoming calls. A call is a summary of the most common topics the research field, innovation, or societal challenge entails, including all topics that belong to that particular call. Topics are the subdivisions of calls, and your proposal must be relevant to at least one topic. The scope and expected impact of each topic, along with related proposals, are detailed on the topic page.
On the call page of the Funding & Tenders Portal, you’ll see all the topics belonging to each Horizon Europe call (note: a small number of calls don’t have topics). To get to the topic page, click on the topic link under the call. The Search topics page lists topics for open calls, and you can click a topic title to be redirected to its page. The topic page is the key document and information you need to prepare your proposal. You’ll find the submission deadline and a link to the electronic submission system and the pages to submit your proposal here.
Tip: Use the quick finder to filter your results. You can search for topics related to Horizon Europe cross-cutting priorities, such as international cooperation, SME instrument, social sciences and humanities, and so on.
If you’re having trouble knowing what to search for, you can use previous (closed) topics as a guide.
You’ll find a great deal of information available for your proposal on the call and topics pages.
The call pages include:
- The latest updates and information about the call.
- A summary of the call detailing the common scientific field, innovation, or societal challenge that is involved with the topics of this call.
The topic pages include:
- The updates and information on the call topic.
- Detailed explanations of the topic scope, the project’s expected impact, and its type of action.
- The conditions and documents of the topic, including its eligibility and evaluation criteria. It also includes PDF templates of the forms that you’ll need to use in the electronic submission system.
- Access to the submission system.
- Support services to assist you in preparing your proposal for the selected topic.
Who can apply?
Anyone meeting the requirements of being a natural or legal person(s), regardless of their place of establishment or residence. This includes companies (big or small), research organisations, universities, non-governmental organisations, and so on. To qualify, these natural or legal person(s) need to have the operational and financial means of carrying out all the research tasks they propose.
Topic Deadlines
You’ll find the deadline in the topic header. Topics are considered open until this deadline. Each topic will state its deadlines and cut-off dates. Please note that topics can have various stages.
1-step topics
Most topics are 1-stage, requiring you to submit a full proposal before the specified deadline.
2-step topics
Topics with a 2-step submission procedure require you to submit both an outline and a full proposal.
To meet the requirements of step 1, you must submit an outline proposal with a maximum standard of 10 pages (unless otherwise specified in the submission system) before the specified deadline. This outline proposal will then be evaluated to see if it meets the specified criteria detailed in the topic conditions.
Once your outline proposal has been accepted, you’ll need to move on to step 2, which requires you to submit your complete proposal before the submission deadline. If the relevant work programme requires it, you’ll also receive the step-1 Evaluation summary report (ESR) with your outline proposal acceptance.
If your step 1 outline proposal is rejected, you’ll receive a notification in writing with an evaluation summary report.
Why are there cut-off dates for continuously open topics?
Topics that are continuously open, such as SME instrument topics, allow you to submit a proposal at any time. The cut-off dates guide when your proposal will be evaluated. All proposals received by a given cut-off date will be evaluated after that deadline.
5 key functionalities of the Horizon Europe Funding and Tenders portal
The Funding and Tenders Portal is the entry point for participants and experts in funding programmes and tenders managed by the European Commission and other EU bodies. All steps of Horizon Europe projects are managed via this portal, including information on calls for proposals, proposal submission, the signature of the Grant Agreement, project reporting, amendments to the Grant Agreement, and all legal documents, Work Programmes, and guidelines.
Pro tip: You can always use the Horizon Europe Online manual on the Portal, which contains all the detailed information about the portal, and the IT How To, which includes detailed videos and screenshots to help you navigate the portal.
How to register your organization
Starting at number one, the Portal displays several services available to the general public. Still, if you want to dive deeper, participants need an ECAS account (European Commission’s Authentication Service) to access the Funding & Tender Opportunities Portal. How can you do that?
Registration on the Funding and Tenders Portal is done using your email address, which will also be used for login. If you already have an EU Login account, you must use that one. After logging in, you can use the personalised services and tools to submit proposals and manage projects. Within the portal, participants can assume different functions (roles), which will grant them the respective rights. Upon completing registration, you will receive your PIC number (Participant Identification Code), which is the organization’s unique identifier and will be used by the Commission as a reference in any interactions. You will also need to enter LEAR (Legal Entity Appointed Representative) and Account Administrator (Grants and Innovation Office) as Contacts for the Project.
How to manage the roles in the Funding and Tenders Portal
When selecting roles and access rights, you can choose between primary contacts and contact persons. You would typically select the top-level role (Main contact for most calls) for the Proposal Coordinator organisation when creating the initial proposal draft. If you choose the Contact person role (or another role if the call uses specific roles), make sure to add the top-level role (Main contact) in the following steps before you submit your proposal.
How to find partners
Any company, research organisation, or non-governmental organisation can be a partner, regardless of where they are based, provided they are financially viable and qualified to perform the tasks specified in the project proposal.
If you want to build your dream team and find experienced Horizon Europe partners who already have ongoing projects, or if you wish to browse the database of registered organizations, you can visit the Partner Search page of the Funding & Tenders Portal. You can search by keyword/geographical area/funding type, etc. Search results include complete organisation profiles with lists of funded projects and the possibility to contact representatives.
If you have selected your area of interest via the Topic search, you may publish your offer/interest for one or more of the open/forthcoming topics of a call on the Funding & Tenders Portal. All your published offers/interests will also be visible on your organisation’s page.
Depending on the funding programme concerned (generally research and innovation programmes), national contact points (NCPs) also provide partner search services, offering detailed partner profiles and active partnership requests. A helpful tip would also be to look for partners in the Project and Results tab, which provides more information on the work done in past and ongoing funding projects.
How to find results
Whether you are a policymaker, an investor, an entrepreneur, a researcher, an innovator, a legal expert, a business development or financing expert, or any interested citizen, the Project and Results section is the place where you can discover the wealth of EU-funded research results and get in contact with their creators.
It includes interactive data on programme proposals, success rates, funded projects, and past participants. Here you can find direct access to the Horizon Dashboard, which offers public access to statistics on proposals, funded projects and project results, Horizon Project Results platform, Horizon Results Booster, Innovation Success Stories and Horizon Europe, FP7 and Research Fund for coal and Steel projects which by clicking will take you to Cordis where you can find project information and work report summaries.
How to boost your dissemination
Dissemination and exploitation play a key role in achieving and demonstrating impact on society, economy, environment, and policymaking. Therefore, there is an increasing need to focus the dissemination and exploitation aspects of the Horizon Europe project’s knowledge circulation on the demand side, ensuring that the results stemming from the R&I activities effectively create the necessary incentives for beneficiaries, researchers, and innovators to share their results for use and reuse.
On the Funding and Tenders Portal, within the Project and Results section, you can find the Horizon Results Booster, which addresses projects that are eager to go beyond their Dissemination and Exploitation (D&E) obligations under Horizon Europe – steering research towards substantial societal impact and concretising the value of R&I activity for societal challenges. Through this platform, the European Commission offers free consulting services to help beneficiaries take the next step and better implement their D&E actions.
The Horizon Results Booster offers three types of services:
1. Help and guidance for:
- Creating a results portfolio with other projects
- creating and executing a common dissemination strategy for a cluster of projects
- improving the existing exploitation plan
2. Tailor-made support services to develop a business plan
3. Assistance, coaching, and mentoring for go-to-market activities.
How to contact the Helpdesk and NCPs
Finally, on the last tab on the Portal, you can find all the support available for the general public. If you click it, you can access the helpdesk and see the support services available to answer your questions about the tools and processes of the Funding and Tenders Portal.
An important and helpful feature is the ability to contact the National Contact Points for Horizon Europe (NCPs). NCPs are national structures established and financed by the governments of EU member states and the associated states of the framework programme.
They can offer personalised support on the spot and in applicants’ own languages.
NCP systems can vary from one country to another, from highly centralised to decentralised networks, and include several very different actors, from ministries to universities, research centres, and special agencies, to private consulting companies.
In general, the following basic services are available in accordance with the NCP Guiding Principles agreed by all countries:
- Guidance on choosing relevant Horizon Europe topics and types of action
- Advice on administrative procedures and contractual issues
- Training and assistance on proposal writing
- Distribution of documentation (forms, guidelines, manuals, etc.)
- Assistance in partner search
As NCPs are national structures, the types and levels of services offered may differ from country to country.
